When a passport is lost/stolen/damaged beyond repair, a duplicate passport must be issued by the PIO that issued the original document.
In order to identify the organisation that issued the original document, you can type the horse’s microchip number into the Equine Register ChipChecker https://www.equineregister.co.uk/chipchecker or contact the BHS passport office for assistance.
When issued, the duplicate passport will be stamped as a ‘duplicate’ and Section IX Part II (or Section II Part II for passports issued from 1 January 2016) will be signed by a BHS representative to declare that the horse is not intended for human consumption.
To apply for a BHS duplicate passport
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- Obtain a duplicate passport application form (download from the website, or contact the office for a hard copy)
- The vet must fill out the application form
- Submit the form to the office
Please note, if you were not the registered owner of the horse at the time that the passport was lost, you will need to fill out a change of ownership form as well as a duplicate passport application form. We will contact the current registered owner of the horse to inform them that a duplicate passport and change of ownership has been requested. We allow 14 days for them to respond before we proceed with the application.
DUPLICATE PASSPORT APPLICATION FORMS THAT ARE SUBMITTED WITH NO SILHOUETTE DRAWING WILL BE RETURNED. THIS MUST BE FILLED OUT AND SIGNED BY AN ACCREDITED VET IN ORDER FOR THE APPLICATION TO BE PROCESSED.
Cost
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Duplicate passports cost £30 each.
For registered charities the cost is £15 per passport.
All passports are sent out by recorded delivery (Signed For™) at no additional cost.
Processing time
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In line with DEFRA’s processing timeline, the BHS will process the application within 15 days of receiving it. Please note that incorrect paperwork will cause delays
What happens if the original passport is found?
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In the event that the original BHS passport is located, please return both the duplicate and original copies to the Passport Office with a covering letter (please also provide your contact details). The original passport will be updated accordingly and, if not done previously, Section IX Part II (or Section II Part II for passports issued from 1 January 2016) will be signed, to ensure that the horse is excluded from the human food chain. Any completed vaccination or veterinary pages will be transferred from the duplicate passport to the original as required. The updated original passport will then be returned.
Please note that duplicate passports issued by other PIOs cannot be administered by the BHS and will be immediately returned to the sender.
